Featured Customer: Victorian Electoral Commission

In this month’s edition of our Featured Customer Series, we caught up with Quick Timesheets’ customer Simon Hancock from the Victorian Electoral Commission (VEC). Simon is the IT Manager and we asked him about how they use Quick Timesheets to support technology operations at the Victorian Electoral Commission.

Tell us about the Victorian Electoral Commission. What is the organization and what is your team responsible for?

The VEC is a state authority, reporting to the Victorian parliament and tasked with the conduct of elections for the State of Victoria. We also conduct the elections for the 79 Victorian local governments & the City of Melbourne. We are currently in the lead up to the next Victorian state election to be held in November this year.

Victorian Electoral Commission

Victorian Electoral Commission, Melbourne, Australia

The VEC uses technology across all of its operations. We develop our own software that is used to manage & administer all our elections and the maintenance of the State roll as well as the provision of online services through our website. We also roll-out an extensive network and will be deploying over 5,000 separate pieces of technology for the November election.

How do you use Quick Timesheets in your business?

We undertake our own software development and this requires us to bring in additional resources to work on our projects. We are running multiple projects simultaneously and a resource may work on a number of different projects in a billing period. All project resources are required to enter their times against a project and when their company submits an invoice I can run a Quick Timesheets report to apportion costs correctly into our GL system. I also require resources to differentiate between “work” & “meetings” to try and quantify how much time is spent in meetings !!

Why did you choose Quick Timesheets?

We are not a large development team so I didn’t want a complex project tracking system, but I did want a product that was web based, not housed at the VEC, and allowed me a way to get project staff to book their time against a project. I had tried a number of “free” products as well as a “punch in\out” application for SharePoint but they didn’t offer me the features I wanted plus it was difficult to extract the data and they weren’t particularly easy to use. I did the usual research using my tool of choice – Google – and came across Quick Timesheets.

It gives me everything I am looking for, reasonably priced and Australian based so the purchasing decision was easy. It has been working really well – I get the data I want and my project staff get an easy to use time sheeting product

How does your team unwind on a Friday afternoon? (after work finishes of course!)

We have a lunchtime foosball table (not booked in Quick Timesheets) and occasionally have a Friday run to the Thunder Road brewery in Brunswick.

Thanks for answering our questions Simon! Are you interested in our easy-to-use online timesheets? Visit our website at www.quicktimesheets.com, check out our comprehensive Feature Tour and get started for free.